Custom Internal Systems
Spreadsheet dependency creates operational chaos. Custom internal systems provide proper data management, workflow control, and operational visibility.
The Problem
Data scattered across multiple spreadsheets and documents
Version control issues and data inconsistency
Limited access controls and security concerns
No real-time visibility into business operations
The Solution
Centralized data management with proper database architecture
Automated workflows and business rule enforcement
Role-based access controls and audit trails
Real-time dashboards and operational insights
Types of Custom Systems
Purpose-built internal systems that solve specific operational challenges
Customer Management Systems
Centralized customer data with automated communication workflows, relationship tracking, and service history management.
Impact: 40% improvement in customer satisfaction
Inventory & Asset Management
Real-time tracking of inventory, equipment, and assets with automated reorder alerts, maintenance scheduling, and utilization analytics.
Impact: 30% reduction in stockouts and overstock
Project Management Platforms
Custom project tracking with resource allocation, time tracking, budget monitoring, and automated progress reporting.
Impact: 25% improvement in project delivery
HR & Operations Management
Employee data management, performance tracking, scheduling, and operational workflow automation for HR processes.
Impact: 50% reduction in administrative overhead
Financial Management Systems
Budget tracking, expense management, financial reporting, and automated approval workflows for financial operations.
Impact: 60% faster financial reporting cycle
Quality & Compliance Systems
Automated quality checks, compliance monitoring, audit trails, and regulatory reporting systems tailored to your industry.
Impact: 100% compliance accuracy
Development Process
Systematic approach to building custom systems that actually work
Requirements Analysis
Deep understanding of your business processes, pain points, and requirements. We document workflows, data flows, and user needs in detail.
Deliverable: Detailed requirements specification and user stories
System Architecture & Design
Design scalable, maintainable system architecture with proper data models, security controls, and integration points. Focus on long-term maintainability.
Deliverable: System architecture diagrams and technical specifications
Iterative Development
Build in iterations with regular feedback and testing. Each iteration delivers working functionality that can be reviewed and refined.
Deliverable: Working system increments with comprehensive testing
Deployment & Training
Full deployment with data migration, user training, and ongoing support. Ensure smooth transition and user adoption.
Deliverable: Fully deployed system with training materials and support documentation
Business Impact
Measurable improvements from custom internal system implementations
Reduction in data errors and inconsistencies
Improvement in operational visibility
Increase in team productivity
Implementation Timeline
Analysis & planning
Development & testing
Deployment & training
Support & optimization
Frequently Asked Questions
How much does a custom system cost?
Costs range from £25k-£100k depending on complexity, integrations required, and timeline. We provide detailed proposals with transparent pricing based on your specific requirements.
Can we integrate with our existing systems?
Yes, integration is a core part of our approach. We design systems that work seamlessly with your existing tools, databases, and workflows. API integrations, data synchronization, and automated data flows are standard features.
What about mobile access?
All our custom systems include responsive web interfaces that work perfectly on mobile devices. For field operations or remote work requirements, we can add native mobile apps or progressive web apps.
How do you handle data security?
Security is built-in from the ground up. We implement role-based access controls, data encryption, audit trails, and compliance with relevant data protection regulations. Regular security updates and monitoring are included in our support packages.